Complete guide for therapists

Last modified: January 21, 2020
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Starting Physiotools

Accessing your installation

Enter the Internet address (URL) of your Physiotools installation in the address bar of your browser or click the link in the email sent by your Physiotools administrator containing your login information.

The address is always in the format https://XXX.physiotoolsonline.com where XXX is replaced by a name that your organisation suggested when ordering Physiotools.

Physiotools login page

When you see the login page, you can save the page to your favourites or create a shortcut on your desktop for quick access next time.

PhysioTools Online is optimized for use with touch-screen devices such as tablets and smartphones. If you are using a browser that is not supported, you will see a message suggesting that you update your browser.

Login page

On the login page, enter your username and password, and then click Login.

If you have forgotten your password, you can request a new one by clicking on the link “I have forgotten my password” located below the Sign In button.  The password must be a minimum of 8 characters long containing upper- and lower-case letters, numbers and special characters (! # $ & ( ) * + – < = > ? @)
All users must log in using their unique username and password every time they use the program. This is to ensure that all work is documented and identified correctly.

Contact your administrator if you do not have your own user account.

If you have access to several sites, select the site you wish to log into.

Click OK if your pop-up blocker is on and interrupts the login process.

Home page

The first page that opens in Physiotools is the Home page

Home Page

From time to time, important information for all Physiotools users will be displayed on the Home page, which you will see directly after login. On this page you have quick access to your Clients and Exercises pages where you can create exercise programs. Another button, Edit unsaved exercise set, may be displayed if you had started an exercise program during your last session in Physiotools, but had not saved it for a client or as a template.

You can also change your personal settings and password, see top right of the HOME page (see image above).

Clients page

We recommend that you always begin by searching, selecting and activating the client for whom you wish to create an exercise program. If the client is not already saved in Physiotools, begin by registering the client in the system.

If you have linked your medical record system to Physiotools, this happens automatically when you go through your medical record system.

Searching for clients

The Find clients search facility is found on the left side of the Clients page.

Type the client’s name, or part of it, in the search field at the top left. Click on the magnifying glass or press Enter on your keyboard to perform the search.

Show unsigned only is an administrative function. Tick this box to find all clients who have saved exercise programs that have not yet been signed.

Show Order allows you to change the order of your search result.

Search from lists either only active clients or active and archived clients.

Find my clients by date gives you quick access to all clients you have seen over the last 7, 14, 21, or 28 days. Infinity buttonshows all your clients. X clears the filter.

The search results window that appears at the bottom left of the search form lists the names of the clients that matched your search criteria.

Click on the client’s name to display the full client information in the main window.

The selected client’s name appears as the Current client (top left of the Clients page).

This is shown on every page and indicates that you have an active client selected.

Creating and editing client information

To the right of the client page is a series of buttons for managing your current client.

Clear deselects the current client and allows you to choose another one.

New allows you to create a new client record.

Edit allows you to edit the current client’s information.

There are additional buttons that appear when you click on the Edit button:

Save your new client or edited information. The selected client is now shown after Current client at the top left of the page.

Cancel This will cancel any changes that have been made during the current editing action – no altered data will be saved.

Delete allows you to remove the client and all data related to the client from the system. A warning dialog box appears with this information after you click, allowing you to cancel the process.

Important! The Delete button is only available for administrators and only where your organisation has requested the function to be enabled.

Adding a client

Click New and enter the client information. First name and Last name are mandatory fields marked with a *.

The personal ID field is disabled if you, as a customer, have not requested access to it. Many customers have also linked their medical records system to PhysioTools. This means that their clients’ data comes directly from their medical records system. and does not have to be added directly into PhysioTools.

Default language can be selected from the drop-down list. If you choose the client’s native language, the instructional texts for the exercises that you choose for the client’s exercise program will automatically be in that chosen language, provided that the selected exercises are available in that language.

It is not necessary to make this choice here as you can change the language of the instructional texts later on the Edit page.

Email: enter your client’s email address to enable you to send exercise programs via email.

If you want to be able to send exercise programs directly to the Physiotools Trainer client app the email address must be added.

Email consent: tick if your client has agreed for their email address to be stored.

Physiotools Trainer client app: tick if your client has agreed to receive their exercise programs directly to our free client app.

If the client does not already have the Physiotools Trainer client app installed, an email will be provided with information on how this is done the first time you send an exercise program to them.

Site shows the site that you, as a user, are logged into. If you belong to more than one site, you can select your other sites from the drop-down list.

Created by and Date created shows who created the client and when.

In the Notes field you can enter other relevant information about the client.

Visibility lets you set who can see the exercise program.

For creator only: only you can see the programs you create.

For site where created: your colleagues who belong to the same site as you can see all exercise programs.

For all: anyone who has access to your installation can see all exercise programs created by you.

Status shows whether the client is active or archived. An active client is searchable directly in the search form on the left. To find archived clients, you have to look to the left in the search form under the heading Search from select Archived and active clients.

All documented exercise programs are shown under the heading Documented exercise sets. Other information displayed is:  Date, by  Title, Value and Status (Signed, Draft and Voided). Clicking on an exercise program enables you to Print and Copy & Edit .

If you have activated and sent an exercise program to the Physiotools Trainer client app, a value corresponding to how well the client carried out prescribed exercises will appear below the button in the list of exercise programs.

Creating an Exercise Program

Exercises page

Click on the menu option Exercises in the top menu bar to get to the page where you search for desired exercises. When you open the page, you will see a short instructional text that provides brief tips on how the search functionality works.

If you do not want to see this text the next time you log in, uncheck the box at the bottom of the tip box.  You can reactivate the information text later by clicking Settings at the top right of the Exercises page and clicking  Show Exercises page welcome text after login

In the image below, you will see an example of an active search, you also see that the user has selected a Current client for which the final exercise program is to be saved.

At the bottom of the Exercises page you will see thumbnails of images selected (see above image). If you click on an exercise it will appear in this list, showing the content of the exercise program that you are creating for your client. To the right of the thumbnails  are three buttons:

Clear all exercises  removes all images from the image list.

Edit Buttontakes you to the edit page.

Preview Page Button takes you directly to the page where you can print, save as a PDF, email and send to the Physiotools Trainer client app.

Searching for exercises

The search function, to the left of the Exercises page, is divided into two sections: Free text search and Categories. They can be used individually or in combination to simplify your search.

Free text search:  You can enter one or more search words in this field. As you start typing, a list of close matches to your search words will be displayed. You may search by clicking directly on the displayed options or by typing the word / words and then pressing enter on your keyboard. See image below.

Free text search

Categories: After searching with your own words in the free text search field, you can further narrow your search using the categories. See image below for an example of this; the red arrows show the current search criteria.

Filter system

In the category list you see an arrow (>) indicating that additional levels within the category will appear if you click on it.

The system is contextual in that it only shows categories and subcategories if there is further choice to be made based on your previous selection.

To select all search words under the same category, tick the box to the left of the word that has (All) beside it.

To select several different search words under one category, tick the corresponding boxes.

If you click on the word itself, all other selected words will be cleared under the category and only this word will be activated in the search.

To close the window for the search category, click on < or X.

All your search criteria (both free text and your choices from categories) are shown as green tags at the top of the page.

green tags

These search tags give you a good visual overview of your active search. Clicking on the word in the tag will open the level where it is selected. Clicking on the cross in one of the tags will remove that search criterion from your active search and this will be reflected in the exercises visible on the Exercises page.

Once you have started your search and have your search tags visible at the top of the page, you will also see at the top right of the page Use these search words as default. Clicking on this link will save your current search as the default and it will be displayed to you the next time you log into the system. To remove this saved search, click on the cross on each search tag that corresponds to the search.

Reset search click here to reset search to its default state. This also means that if you have saved a certain search as default according to the instructions above, you will return to that state. To clear a saved search, you must remove the respective search items first.

Filter buttons 

Just below the search result you see a number of buttons divided into two sections. See the image below where search results are marked with a red line.

Filter buttons

These buttons are quick filters for exercises and templates that you have access to. By clicking on each button, your search result will be filtered as follows:

Pictures: Individual exercises.

Templates: Ready-made programs that can be used as a basis for client specific exercise programs.

Videos: Single exercises that contain a video sequence.

All: All content you have access to: that Physiotools has created, that you have created yourself and that any of your colleagues have created and shared with you.

My: All content that you have created (images / templates).

Shared: All content that your colleagues have made available to you (images / templates).

To the right of the filter buttons is a button that quickly filters out your favourite exercises and favourite templates  Favourite button. Each single image and template has a small star, by clicking on it, the image or template is saved to your favourites.

Example: To quickly see all templates that you have created. Click the Templates button in the first section and then the My button in the second section. See results in the image below.

My templates

Selecting exercises 

Select an exercise or template for your current exercise program by clicking on the image or line for the template. Once selected, an exercise is marked with a green frame around the image.

Each selected exercise appears at a thumbnail at the bottom of the page. If you have a lot of images, you can scroll through your selection either using the mouse scroll function or by dragging the scroll list to the right of the search result on the page.

You can clear individual thumbnails by clicking on the X at the top right of each image or clear all the exercises by clicking on the Clear all exercises button to the right.

You can change the order of the exercises by using click, drag and drop. If this function is not available to you, you can click on the menu button Menu Buttonon the respective image and select Move forward or Move backward.

Individual exercise – more details

More information about each exercise may be found in the Exercises menu.

More information

Click on the menu button Menu Button to:

Show text and other properties: name of the exercise, instructional text, Search words, unique ID, source, language versions.

Frequently chosen together: Finds exercises that are frequently chosen together with this exercise.

Make a copy of the exercise (you may wish to use the image with different text and maybe add shapes etc).

If it is an image that you have uploaded to Physiotools yourself, the menu will include the options Edit and Delete.

Information ButtonClicking on this button will Show text and other properties.

Video ButtonClicking on the video button  starts the video sequence that demonstrates the correct performance of the exercise.

More exercises A digit button placed within the exercise shows that there are a corresponding number of exercises that are connected. Click on the exercise and all the related exercises are shown at the bottom of the screen.

Adding to Favourites

If you want to set a particular exercise as a Favourite to enable you to access it quickly later, select the grey star button  Favourite button  that you see in the exercise menu bar.  A gold star indicates that it is a favourite exercise

Favourite exercise

To find your favourites, click the star button to the right of the filter bar in the upper part of the Exercises page (see image below).

Recently added exercises

Exercises that have been recently added to Physiotools, either by Physiotools, uploaded by yourself or another member of  your organization, are displayed with the word New in the image for a month. You can quickly see all exercises that are classified as New using the categories. Select: Interest – New exercises.

Editing the exercise program

Edit Page

Click  to access the edit page. On the edit page (see image below) you can make more detailed changes to your exercise program such as saving new instructional text, changing the language ​​etc.

If you only need to make changes to instructional texts, you can do so directly on the Preview page. Go to the Preview page by clicking the Preview Page Button  button.

Edit page

Client Name: Displays the Selected client.

If the field is empty you should type the clients name here.

Title of exercise set: Enter the title of the exercise program here. This information will appear in the header of the printout and will be displayed in the Documented exercise sets in the current client’s record.

To access a recently made exercise program or template quickly, you can click on the quick search arrow Quick search arrow that appears to the right of the Title of exercise set field. Clicking on the arrow shows the last three exercise programs you have used and your three most popular templates.

Training start date and Training period: These fields are mandatory if you intend to send the exercise program to the Physiotools Trainer client app. The values ​​that the app sends back to Physiotools are partly based on the training period you specify here.

Change the order of the images in the exercise program by clicking, holding and dragging the image with the mouse. Place the image over the image whose position you want to replace and release the mouse button.

Clear opens a dialog box that allows you to clear an ongoing exercise program so that you can quickly remove all the exercises you have selected and start from scratch. Tick Clear current exercise set and click OK, (see image below). Tick Change client if you want to assign the current exercise program to a different client.

Clear client and program

Save as opens a dialog box that allows you to either save the exercise program as a Client set or as a Template, (see image below). If you choose to save the exercise program as a Client set, the program will appear under the selected client’s Documented exercise set with the Draft status. It indicates that the program has not yet been given to the client. The exercise program can be opened later from the client’s record to be printed, emailed or sent to the app.

If you save as a Template in the dialog box, you will create a template of the exercise program that can be reused for different clients and shared with your colleagues, (see more under the section Creating templates in this guide).

Saving templates

Add Note: will add an empty field where you can enter, for example, general instructions or warnings. Drag and drop your note to the desired position in the exercise program.

Edit functions

The following functions at the bottom left of the page are available for editing exercises:

Video On Edit PageIf this button is shown,  the exercise contains a video that illustrates the exercise. The video will be available to your clients if you send the exercise program as an email or directly to the Physiotools Trainer client app.

Mirror image button Flip the images to show either right or left side (mirror the image).

Rotate Button Rotate the image by 90 degrees.

Edit Image Button Add shapes – for example arrows, circles, and squares.

Line Drawing And Photo Button  Switch the image between line drawing and colour.

By right-clicking on the button you can switch all images directly to line drawing or colour image.

 takes you back to the Exercises page.

Preview Page Button  takes you to the Preview page. On this page, you can select different layout options for printing, emailing, sending to the app and saving as a template or as a PDF.

Changing and saving instructional text  

Select one of your chosen exercises to see the instructional text at the bottom of the page, (see image below).

Change text

Default text shows the text that was created by the author of the exercise. You can change this text for the current exercise program. Changes will be included in the current exercise program but not saved permanently.  The next time you use the exercise, the original text will show.

Add User text allows you to save your own instructional text for an exercise so that it always appears as default when you use that exercise. Type your text then click the Save user text button. To return to the default text, click on the Remove user text button.

Only you will see the saved text changes, not your colleagues.

No text allows you to present the exercise without any text.

You can use common formatting features such as bold underline and italics.

+ New value allows you to add additional values to the instructional text.

When sending to the Physiotools Trainer client app, it is important to use these values and not to type your own.

Add phrase, allows you to add a phrase that you often use; your phrase will be added to the drop down menu so that you can re-access it quickly later.

 ​To specify a range for a value, first type a numeric value directly followed by a hyphen, this will allow you to add a second value. 

Adding a training diary

Click on Training diary button which can be found just above the exercise instructional text. (see image above).  The diary for the exercise opens with the interval Monday – Sunday (see image below). The interval can be changed with the <> arrows. If you entered any value for repetitions, weights etc.  before you opened the diary, these ​​will automatically appear and ​​can be edited for each day . You can also use the + New Value button to add other properties for each day. When you go to the Preview page you will see the diary on a separate page; you can also make further changes there.

training diary

Change the language of the instructional text

On the right of the Edit page you will see the language button Language ButtonClick the button to open a list of available translations. Select a language from the list and click OK. This will show a translation of the instructional texts, provided that your chosen exercises have been translated into the selected language.

Not all exercises are available in all languages in the list.
If you have written your own instructional text before you choose to change the language, your text version will not be translated. What is shown is a translation of the original version of the instructional text. We recommend that you change the language version before altering the text.

By default, and if available, the instructional texts are displayed in the language that you selected when you registered your client (if you changed the starting language – English – to something else when you registered your client on the CLIENTS page).

When you search for your exercises on the Exercises page, you will see that all exercises have a menu button. Menu ButtonClick and select Show text and other properties to see which languages ​​that particular exercise has been translated into.

Using recently saved exercise programs and popular templates

If you want to make a program that is similar to one that you recently created for another client, go directly to the Edit page.

Click on the arrow Quick search arrow  to the right of the Title of exercise set heading field at the top of the Edit page to see a list of your most recent programs and popular templates.

If you click on any of the options that appear in the list, an exercise program window opens. Click on the Copy and Edit button at the top of the window (See image below)  to create a copy of the program, this is then added directly to the Edit page.

You can remove any exercises that are not required by unchecking the boxes at the beginning of the exercises before copying.

recently saved exercises

 

If you have  already selected images on the edit page before you chose to copy from a previous program / template, these images will be deleted automatically. If you want to keep the pictures to form part of the new program, uncheck the box before “Copy and Edit” clears the existing set: at the top of the window (see image above).

Print Preview

In Physiotools there are different ways to send an exercise program to a client. The following options are available: Print, Email, send to the Physiotools Trainer client app, scan QR code or save as a PDF.

Customize the layout

Before you give the exercise program to your client, you can change the font size, layout options, make further changes to the instructional texts, attach a training diary and create a summary.

These settings do not affect the exercise program if you only choose to send the program to the Physiotools Trainer client app.

Customize layout

Printing 

Make changes to the layout, instructional texts and size of the instructional text in the exercise program.

When you have made your required changes, click on the print button Print button  on the right of the print preview page.

A dialog box opens for you to select your installed printer and send the exercise to print.

Emailing 

Make changes to the layout, instructional texts and size of the instructional text in the exercise program.

When you have made your required changes, click on the Email button Email And App Button to the right of the print page

This opens a dialog box where you should select the by email option. 

You should  uncheck the box to the Physiotools Trainer client app if you do not intend to also send to the app. 

In the text field below these options you will see the default text that will appear in the email. You can change this text if you wish but you should not delete the [LINK] as this is a parameter that will link to your exercise program (see image below).

When an exercise program is emailed to a client, Physiotools creates a text-based mail.  When the client clicks on the included link, their web browser  automatically opens and displays the exercise program. The client can choose to print the exercise program and/or watch the video instructions (if available for the selected exercises).

Sending to the Physiotools Trainer client app

To send the exercise program directly to the client  app, click on the  Email And App Button button that you see to the right of the Print Preview page (see image below).

email and PT Momentum button

In the dialog box that opens, select the box to the PT Momentum app and if necessary, deselect the box by email.

PT Momentum and Email

You will be asked how you want to document the exercise program that you have now sent to the Physiotools Trainer client’s app. Click on Save and Sign.

For a detailed description of the client app refer to the following article in the Physiotools – Support Centre: Guide to using the Physiotools Trainer client app.

Saving as a PDF

You can save your exercise program to a PDF on the Print Preview page.

Click on the Settings button that you see at the top right of the Print Preview page (see image below).

Save as PDF

In the dialog box that opens, click the Content tab. Under the heading: Printout send methods, select PDF. Click the OK button (see image below).

Select PDF

Once it is activated, you will see a PDF button on the right of the Print Preview page.

After creating and saving a PDF of your exercise program, to document the exercise program under the current client it is important to click on the Save As button on the right of the Print Preview page.

Using the QR code

In the header of your exercise program you can enter a QR code. If the client has a QR scanner on their mobile device, they can scan the code and automatically see the exercise program on their device.

To add or remove the QR code, on the Print Preview page, click on the setting button at the top right Setting Button

In the Header tab, check/uncheck the Display QR code then click OK (see image below).

QR Code

Saving

Whether you choose to print, send the exercise program via email or to the Physiotools Trainer client app, you will receive a follow-up question in a dialog box – How do you want to document.

Save and sign: This option will save the exercise program to the current client  record and give it status signed. A signed program cannot be deleted or edited.

The documented exercise programs can be found for each client under the heading Documented exercise sets displayed below the client information in their record on the Clients page.
You can make a copy of a signed exercise program and make changes to the copy but the original will remain unchanged.
If you have activated the client app for the client, the exercise program will automatically be sent to the Physiotools Trainer client’s app.

Continue without saving: if you don’t wish to save the exercise program, you can select Continue without saving.  The exercise program will still be printed, emailed and sent to the Physiotools Trainer client app.

Save QR code: If you do not want to document the exercise program for your client but still want the client to be able to scan the QR code for the program, use this option.

Finding saved clients

To find an exercise program that you have saved for a particular client, go to the Clients page. (see image below).

Finding Clients

You can either start to type the name of the client in the Find clients box at the top left of the page (see above image) or use the quick keys 7, 14, 21, 28 Infinity button under the heading Find my clients by date.

Finding saved exercise programs

After Finding your saved client, click the name of your client to see the client information (see image below).

Find saved exercise programs

All saved exercise programs for this client are listed below the client information under the heading Documented exercise sets.

An exercise program can be saved and signed only after you have printed, emailed or sent it to the Physiotools Trainer client app.
If you would rather save an exercise program to a particular client record without printing it first, you can do so on the Edit page – select Save as and choose the Client.

Opening a saved exercise program

If you click on the line for the exercise program that you wish to open, several buttons will appear at the bottom right of the page (see image below).

Print button allows you to print/send/email a copy of the exercise program.

Edit Buttontakes you to the Edit page. If the exercise program is signed, an exact copy of the program is created on the Edit page. The copy can be edited but the signed original remains unchanged. If the program status is draft, any change made will be saved over the original.

Creating Templates

A very effective way to speed up the creation of exercise programs is to put together common exercises and save them as templates.  You can easily customize the template to fit the current client, by deleting or adding exercises as required.

To create a template, from the Exercises page, select the exercises to be included in the template. Go to the Edit page by clicking Edit Button

You can edit the instructional texts of the exercises if desired.

We suggest you do not complete the number of repetitions, weights etc. in the template itself, but add them when you use the template with a particular client.

Click the Save As button. A dialog box opens where you need to enter a Title of Set for your template.  Click on the Template button (see image below).

Template button

When the Template button is clicked, another dialog box opens, this window displays the information that applies to the template.

Template tab

Template visible (see image above). Select who can see your template:

  • For me: only you can see and use the template.
  • For my site: your colleagues who belong to the same site as you can see and use the template.
  • For all: anyone who has access to your installation can see and use the template.
You can see which site you belong to by looking at the top right corner of the page. The site is displayed enclosed in brackets after your user name.

Search words tab (see image below).

Assign search words from the Physiotools search categories to your template by selecting from the search words  in the search words tab.

By clicking +Add word, you activate the search word selection (see image below). This allows you to assign search terms to your exercise according to the existing categories on the Exercises page. These can be used later when searching for suitable templates.

If the desired term is missing from the Physiotools selection, it is possible to add new search words to use with the Free Text Search by typing in the Search words box (see image below).

Write the full search term in the Search Words input field, and then click Create new search word.  The program then asks if you want to save the search word as a new search term in Free Text Search. When you accept, the term will be assigned to your exercise/template.

Search words that you have already selected appear as green fields and can be removed by clicking on the X if necessary.

Module tab (see image below). You will see a list of previously saved modules where you may choose to save the current template or click on New to create a new module for your template. A dialog box opens where you enter a title for the module and you can decide who should see the module.

When the title and visibility of the module is specified, click the Save button. The dialog box will close and, in the underlying window, you will see the new template saved in the module that you have just created.

It is not necessary to place templates in special modules to easily find them again. The search system makes it very easy to find created templates quickly.

Template module

Summary tab (see image below). Shows an overview of your specified information for the template. If you are happy with it, click the Finish button and the template will be saved.

When you click the Finish button, the template will be saved and you will automatically be taken back to the Edit page. You will see the images from your template. Clear the images by clicking the Clear button at the top right of the Edit page and selecting Clear current exercise set.

Template summary

Finding templates

To see available templates, go to the Exercises page either using the top menu or the exercises button  Go to exercise page  that you see at the bottom right of the page.

With the help of the filter buttons that you see at the top of the Exercises page (see image below) you can quickly view all the templates in the system and specify the type of templates you are looking for.

Finding templates

To see all available templates click on the Templates button (see image above) then click the All button. All the templates that are in your installation and have been made available to you will be listed. These templates consist of templates created by Physiotools; that your colleagues have created and made available to you and templates that you have created.

If you want to search the list, you can enter one or more search words in the Free text search field at the top left of the Exercises page and press the Enter key or click on the magnifying glass to perform the search.

To see templates that you have created yourself, click on the Templates button and then the My filter button.

To see templates that your colleagues have created and made available to you, click on the Templates button and then the Shared button.

Finding templates saved in modules

If you or a colleague chose to place templates in a particular module, you can filter out these exercises by selecting the module in the category list that you see on the left side of the Exercise page. In order for the modules to be visible in the filter system, you will need to change a setting in the program. Click on the Settings link at the top right of the Exercises page. After the heading Available search menu categories: click in the drop down list and select 2. PhysioTools default + Module + User Keyword and then click OK. (see image below).

using modules

Now the filter system on the Exercises page will include the category Module and clicking on this shows a list of all modules, listed in alphabetical order.

Click on the module name and all exercises contained in that module will be displayed (See image below).

finding modules

Editing templates

You can edit templates that you have created yourself. Find the template you want to edit and click on the menu button Menu Button (see image below).  Select Edit in the list that opens.

Change template info

This will open the same window that you see when creating a template. You can change the information that you previously specified for the template, for example: change search words, who should be able to use the template etc.

Updating an existing template

You can add or remove exercises in an existing template.

To do this:

  • Search for the template.
  • Click the checkbox next to the template name (see image below)
  • Remove exercises by clicking on the  X in each thumbnail image at the bottom of the page.

Select a template

If you want to add new exercises to the template, search for these exercises using the free text search and / or the category list to the left of the Exercises page.

You can drag the new exercises to another position by clicking on the image, holding down the mouse button and dragging the image to the new position.

Once you have made your changes, go to the Edit page by clicking the edit button Edit Button

On the Edit page, you can make further changes such as; image order, image format and language of instructional texts.

Click the Save As button then click Template, a dialog box opens asking if you want to replace the existing template (see image below). Choose Replace and your edited template will replace the original.

Amending template

Using templates

To see all templates, go to the Exercises page.  Click the filter buttons Templates and All (see image below).

To see templates that you have created yourself, click Templates and My.

To see templates that your colleagues have made available to you, click Templates and Shared.

Finding templates

In order to see all templates in the system, you should not have an active search running.  (If you do, then you will only see templates that match your search criteria). Click Reset search to clear your active search.

You can sort your templates by: Title(the template’s name in alphabetical order), Created by  or the Date that the template was created.

Each row corresponds to a single template. To use a template, just click on the check box next to the template name or one of the images in the template. All the images included in the template are added to the thumbnail list that you see at the bottom of the Exercises page. You can make changes to the template for your current client, delete one or more images and/or search for additional exercises.

When you see the list of templates, up to 3 of the included images are displayed per template. If these images are followed by a box with a number, this means that there are a further corresponding number of images included in the template.

Show information about a template

Click either  Menu Button or  Information Button to see information about the template.

show information

In the information window that opens, use the < and > arrows to move through the respective sections found in the template.

 

Uploading your own exercises

To upload your own image, click on the link, + Upload image, at the top right of the Exercises page (see the red arrow in the image below).

Upload exercises

When the link is clicked, a dialog box opens that lets you; upload an image, write a title for the exercise, enter instructional text, determine whether others can use your own exercise, add search words for the image, save the exercise in a specific module and share the module with your colleagues (see image below).

Picture tab. The following options are available:

Title. Enter a relevant title for your exercise.

Browse Picture

Click on Browse Picture. A window opens where you can search for an image file on your computer that you want to upload. You can specify whether the picture is a photo or drawing. If you have a video sequence that illustrates the exercise published, for example, on YouTube, you can click on the yellow arrow button at the top of the Picture window and enter the URL of your video. This video will then be associated with your uploaded image. If you have evidence for the exercise published in an article, you can use the “e” button to enter the URL of this article. 

The following file types are currently supported up to a maximum size of 50 MB:  JPEG, PNG, GIF 
The image is not saved automatically when the loading process is completed but only when Finish is clicked.  

or drag it here (drag and drop image files)  

Image files can be dragged directly into the picture dialogue box.  

 

Drag and drop is supported by the latest browser versions (IE 11, Edge, Firefox, Chrome, Safari, Opera, etc.). If drag and drop is available, then the control changes its background color when the image is dropped onto it. This functionality may be prevented by older browsers and mobile browsers do not typically support drag and drop. 

or take picture  

If your device/browser supports a local camera then clicking take picture automatically opens that local camera. 

 If the local camera/camera API is not supported, then take picture opens a QR code which can be used to take/upload a picture with an external device:  

The following is a list of QR-code scanners that have been tested to work with Physiotools: 

  • QR Code Reader By: Application4u  
  • QR Code Reader By: Duy Pham (MMLab) 
  • QR Droid Private By: DroidLa 
  • QR Code Reader By: QR Scanner & Barcode Reader 
  • QR Code Reader By: Scan Mobile, Barcode Reader   
  • QR Code Reader By: Green Banana 
  • QR Code Reader By: Best App – Top Droid Team 
  • QR Code Reader By: Sustainable App Developer 

When you scan the QR-code you will see an external device upload dialog box which looks like this:  

The dialog box is the same as the one in the original Physiotools window. You may now use it to take a picture or select one of the existing pictures stored on that device. 

When the upload is complete, the upload page shows the following message: 

The QR code will automatically close (after a short time) and the new picture will appear in the Physiotools window. You may also click the QR-code OK-link after uploading the picture to show the picture immediately.  

Some browsers and older devices such as Safari for IPAD 2 do not support Camera API. (See: https://caniuse.com/#feat=html-media-capture ) For those devices click Browse picture instead of take picture if you want to take a picture with the local camera.  

Most mobile devices provide the option to select a camera within the browse dialog box. 

If you click the QR-code the system shows the URL behind the QR-code. You may copy this link and send it by email (or by any other method) to any device. Open the link with the desired device and you will see the external device upload dialog box. This way even devices without a QR-code reader can be used to take pictures. However, the QR-code makes it a lot easier.  

Clicking the QR-code dialog box red X-button will cancel the upload. If the upload is already started it will continue but when complete, it shows an error message and the picture will not be saved.   

The same error message will appear if you try to use the same URL again (old QR code), if the original upload picture dialog box is closed or the session is ended (logout).  

Charging speed and status  

During the loading process, you can see the speed at which files are loaded and what the current status is.  

Rotate image files manually and automatically  

Loaded image files can be rotated 90 degrees by clicking on the icon. If the metadata of the file indicates it, the image will automatically be in the correct position.  

Insert different image versions  

You can add a photo and a drawing for the same exercise. To do this, select Drawing or Photo from the drop-down menu.  

The image version that is active when saving is displayed in the exercise selection. The preferred image version selected in the Exercises page settings affects where the exercise appears in the search results.

Instructional text.  Type the instructional text for the exercise.

Language You can write and save the title and instructional text in another language other than your own. From the drop-down menu, select the language and type the title and instructional text in that language. You can select additional languages if required. Remember that changes will not be saved until you click Finish.  

Picture visible. Select who can see your exercises:

  • For me: only you can see and use the exercise .
  • For my site: your colleagues who belong to the same site as you can see and use the exercise.
  • For all: anyone who has access to your installation can see and use the  exercise.
It is possible to change the visibility of an uploaded exercise at a later date. Click the image menu button  Menu Button  and select Edit. The window below opens  and the visibility can be changed.

Search words tab (see image below).

Assign search words from the Physiotools search categories to your template by selecting from the search words  in the search words tab.

By clicking +Add word, you activate the search word selection (see image below). This allows you to assign search terms to your exercise according to the existing categories on the Exercises page. These can be used later when searching for suitable templates.

If the desired term is missing from the Physiotools selection, it is possible to add new search words to use with the Free Text Search by typing in the Search words box (see image below).

Write the full search term in the Search Words input field, and then click Create new search word.  The program then asks if you want to save the search word as a new search term in Free Text Search. When you accept, the term will be assigned to your exercise/template.

Search words that you have already selected appear as green fields and can be removed by clicking on the X if necessary.

Module tab. You will see a list of previously saved modules where you may choose to save the exercise or click on New to create a new module for your exercise. A dialog box opens where you enter a title for the module and you can decide who should see the module.

When the title and visibility of the module is specified, click the Save button. The dialog box will close and, in the underlying window, you will see the new exercise saved in the module that you have just created.

It is not necessary to place exercises in special modules to easily find them again. The search system makes it very easy to find created exercises quickly.

Summary tab. Shows an overview of your specified information for the exercise. If you are happy with it, click the Finish button and the exercise will be saved.

Finding your uploaded exercises

With our search system you can quickly find exercises that you have uploaded yourself or exercises created by your colleagues that have been made available to you.

To see all available exercises click on the Pictures button (see image below) then click the All button. All the exercises that are in your installation and have been made available to you will be listed.

If you want to search the list, you can enter one or more search words in the Free text search field at the top left of the Exercises page and press the Enter key or click on the magnifying glass to perform the search.

To see exercises that you have created yourself, click on the Pictures button and then the My filter button.

To see exercises that your colleagues have created and made available to you, click on the Pictures button and then the Shared button.

find uploaded exercises

 

Finding exercises saved in modules

If you or a colleague chose to place uploaded exercises in a particular module, you can filter out these exercises by selecting the module in the category list that you see on the left side of the Exercise page. In order for the modules to be visible in the filter system, you will need to change a setting in the program. Click on the Settings link at the top right of the Exercises page. After the heading Available search menu categories: click in the drop down list and select 2. PhysioTools default + Module + User Keyword and then click OK. (see image below).

using modules

Now the filter system on the Exercises page will include the category Module and clicking on this shows a list of all modules, listed in alphabetical order.

Click on the module name and all exercises contained in that module will be displayed (See image below).

finding modules

Searching for your own uploaded exercises based on search words

If you created search words for your exercise when you uploaded your exercise, you can type your search word directly into the Free text search field at the top left of the Exercises page and press Enter on your keyboard.

Editing your own exercises

Each exercise has its own menu button, click Menu Button   to bring up the menu then select the Edit option. This opens the same window that you saw when you created the exercise. Make the required changes, then click Finish .

Settings

There are a series of settings that you can choose in order to customize Physiotools for your needs. These settings are available on different pages of the program as they affect different functionality.

Settings for the Home page

The Home page it the first page that you see when you log into Physiotools.  At the top right of the Home page is a link called Edit password and user settings.

In this window you can  change your user information and password. When you have completed the changes, click the Save button. The next time you log in, your updated information will apply.

You must first enter your current password, then enter your new password and then repeat the new password to confirm. A password must be a minimum of 8 characters long containing upper- and lower-case letters, numbers and special characters (! # $ & ( ) * + – < = > ? @). You can mix letters, numbers, and other characters.

Settings for the Exercises page

On the Exercises page you can  change a number of settings that affect the way that the images are displayed and also the properties of the category system on the left side of the page.

Click the Settings link that you see at the top right of the page (see image below).

Settings exercise page

In this window there are many settings that affect how the Exercises page works.

Available search menu categories: In the drop down list you can select one of 4 different versions of how the filter system should be displayed. We recommend that you use 1. Physiotools default, but if you choose to save your own templates and uploaded images in separate modules then choose 2. Physiotools default + Module + user search words.

Show exercises page welcome text after login: When you open the Exercises page the first time after logging in, you see a text describing the page’s search functions. If you do not want to see this text, you can uncheck this box.

Use original search: When ticked, this means that the Physiotools older search function is enabled where you have to select individual modules to find your exercises.

Search menu options: You can decide how you want the subcategories in the filter system to be displayed.

Always show the words in alphabetical order: If this box is not selected, the subcategories are listed in order of popularity.

Preferred picture version: Many of Physiotools images are available in two different versions: Photo and Drawing. Here you can choose which version to present as the default option. This assumes that the image is in the version you selected here, otherwise only the available version, photo or drawing is displayed.

When a template is selected: A template contains a set of images that are added directly to your current exercise program. If you have already selected pictures (which you see as a thumbnail at the bottom of the Exercises page), you can request that the system asks you whether you want to keep these pictures or delete them. If you choose to keep them, your exercise program will contain these pictures as well as all the pictures that are included in your chosen template. Of course, you can still remove any pictures that you do not want to keep.

Exercises are shown by: this field allows you to determine the order in which your search result will be listed, for example, by popularity or date created.

Hide exercises which are not in my language (English): Our exercises are translated in up to 28 different languages ​​but not all exercises have yet been translated into all languages. This means that you can find exercises that do not yet have, for example, an English translation of its instructional text. If this box is checked then these exercises will not appear in your search result.

Remember that you can write your own texts for each exercise. This means that even if an image does not have an instructional text in English, you can still use it as an exercise for your client as you can write your own instructional text.

Combine linked pictures into one picture: Some of our exercises are illustrated by more than one picture and are made up of a series of pictures. However, checking this box means that only the first image of the series will be shown. The image also shows a number that tells you how many underlying images there are in the series. If you click on the picture, all the pictures that belong to the exercise are added to your picture list.

Clear search cache (when OK is clicked): If you check this box, when you click OK to confirm all your settings, your browser’s cache will be emptied. This can be effective if you find that the Exercises page and the search are starting to run slowly.

Settings for the Print Preview page

On the Preview page, you can change settings that affect how the header should look in your exercise program.  Click the Settings button at the top right of the Preview page (see image below).

Setting on print page

A Printout options window opens (see image below) that allows you to control what information is displayed in the header of the exercise program.

Preview page options

By deselecting any of the boxes in this window and then clicking the OK button, the corresponding information will disappear from the header.

You can turn off the entire header if desired by unchecking the Display header check box .
How much information you can access here, ie which changes can be made, can be controlled by your administrators of Physiotools.

 

 

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