Quick guide to Physiotools
This is a brief overview of how to use Physiotools. You will learn how to create a client exercise program, print or send it to your client and how to save.
If you need further information about creating templates, adding your own exercises and using different search functions go to the Therapists Guide that you will find on the home page of Physiotools – Support Centre.
Enter the URL of your Physiotools installation by typing the address into your browser’s address bar. The address will be: https://XXX.physiotoolsonline.com where XXX is replaced by your organisation’s suggested name.
Enter your Username and Password and click Login.
If you intend to create a client-specific exercise program, start by either searching for a previously saved client or creating a new client.
Creating a new client record
Click CLIENTS in the top menu bar to open the Clients page (see image below).
To create a new client record, click New on the right of the Clients page. This will open the client information form shown below.
Complete the First name and Last name.
Click the Email consent box if you have your client’s permission to use their email address, type their Email address.
If you want to send exercise programs to the Physiotools App (that your client can download free of charge from the App Store or Google Play), click the box Physiotools Trainer.
Click on the Save button on the right.
Searching for an existing client
If the client is already registered in Physiotools, go to the CLIENTS page.
Clients’ names can be seen at the bottom left (see image above). Click on the client’s name to show the client’s record (see image below).
Creating an exercise program
Searching for exercises
The search function, to the left of the Exercises page, is divided into two sections: Free text search and Categories. They can be used individually or in combination to simplify your search.
Use the filter buttons above the exercise display screen to limit your search.
Other search functions
Add commonly used exercises to favourites by clicking the grey star at the top of a picture. Once selected, the star turns gold . Click to the right of the Filter buttons to only show your favourites.
Clicking on a selected green search word rearranges the exercises to show that criterion first.
To quickly access exercises that were recently added by you, by another user of your installation or by Physiotools, select Interest and New exercises from the categories on the left.
To quickly find your frequently used exercises, select Interest and Exercises frequently used by me.
Select exercises by either clicking on them (the frame will turn green) or by dragging and dropping them to the bottom of the page. Use the scroll bar on the right or the scroll function of your mouse to scroll through your search results. As soon as exercises are selected (see image below) they are displayed at the bottom of the page. You can also deselect individual exercises by clicking X on a picture or clear the whole selection by using the Clear selected exercises button.
Click on each exercise to edit the text and specify repetitions/weights. Image editing options are shown at the bottom left:
Changing instructional text and saving user text
Default text is the text created by the author of the exercise. You can edit it for your current exercise program, however the next time you select the exercise, the original text will show. If you would like to save your own version of the instructional text for later use, go to the Add user text tab and enter your text. Click Save user text. Click Remove user text to return to the default text.
Add Note will add an empty text field at the bottom of the page (under Default text) where you can enter, for example, general instructions or warnings.
Moving, deleting and duplicating exercises
You can change the order of exercises (and notes) by clicking on a picture and then dragging it onto the picture whose space it should occupy. To delete exercises, click at the top right of the picture. Right click on the picture to duplicate.
You can change the Text size and select from a variety of Layouts by clicking the desired option on the left side of the page. You can also decide to add a Diary and / or Summary at this stage.
Click on an exercise to activate the quick edit functions to make final changes or remove an exercise from the exercise program.
(see image below).
Type a Title of exercise set and set a Training period and start date if you intend to send the exercise program to the Physiotools Trainer client app. The values that the app sends back to Physiotools are partly based on the training period you specify here.
Sending / printing and saving an exercise program
Once you have printed or sent your exercise set, you will be asked How do you want to document? (see image below).
Click Save and sign or Continue without saving. If you choose Save and sign, you will be redirected to the Clients page. Either select an existing client or create a new one.
Finding saved client exercise sets
To find an exercise set that you have saved, search for the client, highlight your desired exercise set and choose one of the following buttons at the bottom right of the Client page: Print, Edit or Exercises. By choosing Edit or Exercises you can create a copy of the exercise set which you can edit.
When you have finished your Physiotools session, it is important that you log out of Physiotools correctly by clicking on the LOGOUT button on the top menu bar.
When you have time, we recommend that you look at the Therapists Guide in the Physiotools – Support Centre.
Also remember that you have free support so you can always contact us directly with any questions via firstname.lastname@example.org