Quick Guide

Last modified: July 25, 2019
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Quick guide to Physiotools

Click here to open a PDF file of the Physiotools Quick Guide 2019

This is a brief overview of how to use Physiotools. You will learn how to create a client exercise program, print or send it to your client and how to save.

If you need further information about creating templates, adding your own exercises and using different search functions go to the Therapists Guide that you will find on the home page of Physiotools – Support Centre.

Getting started

Follow the steps below to create and save exercise programs for your clients.

Log into Physiotools

Enter the URL of your Physiotools installation by typing the address into your browser’s address bar. The address will be: https://XXX.physiotoolsonline.com where XXX is replaced by your organisation’s suggested name.

When the login page is open, we suggest that you save the page as a favourite in your browser so that you do not have to enter the address each time you start PhysioTools.

Enter your Username and Password and click Login.

Physiotools login page


If you intend to create a client-specific exercise program, start by either searching for a previously saved client or creating a new client.

If you are using a PAS system to connect to PhysioTools, search for the client in the system and then open PhysioTools.

Creating a new Client Record

Click CLIENTS in the top menu bar to open the Clients page (see image below).

To create a new client record, click New on the right of the Clients page. This will open the client information form shown below.

adding client details

Complete the First name and Last name.

Click the Email consent box if you have your client’s permission to use their email address, Type their Email address.

If you want to send exercise programs to the Physiotools App (that your client can download free of charge from the App Store or Google Play), click the box PT Momentum app.

Click on the Save button on the right.

Searching for an existing client record

If the client is already registered in Physiotools, go to the CLIENTS page.

Enter all or part of the client’s name in the search field at the top left (see image below). Click on the magnifying glass or press Enter on your keyboard.

Search for a client


Clients’ names can be seen at the bottom left (see image above). Click on the client’s name to show the client’s record (see image below).

When you click on a client’s name, it tells PhysioTools that this is the client for which you want to create an exercise set.

Documented exercise sets

Creating an exercise program

Click on the magnifying glass at the bottom right of the page or click on EXERCISES in the top menu bar.

To search for exercises, use the categories on the left side.  The following is an example for searching for shoulder exercises using an exercise band:

In Free text search type: exercise band.

Press Enter on your keyboard and all exercise band exercises will be shown.

Select Body Area. In the subcategory Upper extremity select: Shoulder.

Select Movement. Select Extension and Flexion. (click on the boxes and NOT the words).

Now all images that relate to : exercise band, shoulder extension and flexion will be shown (see image below).

Searching for exercises

The free text search and filter systems may be used separately or in combination. You can also write more words in the free text search

Select your exercises by clicking on the images (see image below). The images will be displayed at the bottom of the Exercises page.

Selecting Images

You can change the order of the exercises by clicking and dragging the images to the desired position.

Once you have selected your exercises, go to the Edit page by clicking on the edit button Edit Button at the bottom of the Exercises page.

Edit page

Type a Title of exercise set and set a Training period (see image below).

Click on each exercise to edit the text and specify repetitions/weights.

You can also change the language of the instructional text using the language button Language Buttonon the right.

Edit page

If you simply want to change the number of repetitions or make minor textural changes, this can be done on the Preview page so the Edit page can be omitted.

Preview page

Go to the Preview page by clicking the Print, Send & Save Preview Page Button  button on the Edit page.

You can change the layout of your exercise set using the templates on the left (see image below).


To print your completed exercise set, click on the Print button Print buttonon the right.

To email your exercise set and/or send it to the PT Momentum client app, click on the Send exercises button Email And App Button

Once you have printed or sent your exercise set, you will be asked How do you want to document? (see image below).

How To Document

Choose Save and sign to save the exercise set to the current client, it will then have the status signed (A signed exercise set cannot be deleted or altered).

If you wish you can select Continue without saving.

Finding saved client exercise sets

After selecting Save and sign you will be returned to your current client where you will see your saved exercise set.

If you later need to revisit an exercise set that you have saved, search for the client, highlight your desired exercise set and choose one of the following buttons at the bottom right of the Client page: Print, Edit or Exercises. By choosing Edit or Exercises you can create a copy of the exercise set which you can edit.

Templates are a very effective tool for quickly accessing common exercise sets within your organisation. If you want to learn how to create, save and use templates that you can reuse for different clients, go to the corresponding section in the Guide for Therapists on the home page of PhysioTools – Support Centre. Templates

Log out and exit Physiotools

When you have finished your Physiotools session, it is important that you log out of Physiotools correctly by clicking on the LOGOUT button on the top menu bar. 

If you only shut down your browser window by clicking on the cross on the window itself, your session will not be terminated immediately and the license will still be in use. The system will automatically release the licence after you have been idle in the system for more than 30 minutes.

When you have time, we recommend that you also look at the Therapists Guide in the Physiotools – Support Centre.

Also remember that you have free support so you can always contact us directly with any  questions via helpdesk@physiotools.com 

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