Quick Guide

Last modified: February 3, 2020
You are here:

Quick guide to Physiotools

Click here to open a PDF file of the Physiotools Quick Guide 2020

This is a brief overview of how to use Physiotools. You will learn how to create a client exercise program, print or send it to your client and how to save.

If you need further information about creating templates, adding your own exercises and using different search functions go to the Therapists Guide that you will find on the home page of Physiotools – Support Centre.


Enter the URL of your Physiotools installation by typing the address into your browser’s address bar. The address will be: https://XXX.physiotoolsonline.com where XXX is replaced by your organisation’s suggested name.

You can also login by going to www.physiotools.com.  Click login and enter your email address
When the login page is open, we suggest that you save the page as a favourite in your browser so that you do not have to enter the address each time you start PhysioTools.

Enter your Username and Password and click Login.

Physiotools login page

Client page

If you intend to create a client-specific exercise program, start by either searching for a previously saved client or creating a new client.

If you are using a PAS system to connect to PhysioTools, search for the client in the system and then open PhysioTools.

Creating a new client record

Click CLIENTS in the top menu bar to open the Clients page (see image below).

To create a new client record, click New on the right of the Clients page. This will open the client information form shown below.

Complete the First name and Last name.

Click the Email consent box if you have your client’s permission to use their email address, type their Email address.

If you want to send exercise programs to the Physiotools App (that your client can download free of charge from the App Store or Google Play), click the box Physiotools Trainer.

Click on the Save button on the right.

Searching for an existing client

If the client is already registered in Physiotools, go to the CLIENTS page.

Enter all or part of the client’s name in the search field at the top left (see image below). Click on Go to exercise page or press Enter on your keyboard.

Search for a client

Clients’ names can be seen at the bottom left (see image above). Click on the client’s name to show the client’s record (see image below).

When you click on a client’s name, it tells PhysioTools that this is the client for which you want to create an exercise set.

Creating an exercise program

Click Go to exercise pageat the bottom right of the page or click on EXERCISES in the top menu bar.

Searching for exercises

The search function, to the left of the Exercises page, is divided into two sections: Free text search and Categories. They can be used individually or in combination to simplify your search.

If you click on a word instead of the check box, it deselects any other search word you have selected in the same category.

Use the filter buttons above the exercise display screen to limit your search.

Searching for exercises

The free text search and filter systems may be used separately or in combination. You can also write more words in the free text search

Other search functions

Add commonly used exercises to favourites by clicking the grey star Favourite buttonat the top of a picture. Once selected, the star turns gold .   Click to the right of the Filter buttons to only show your favourites.

Clicking on a selected green search word rearranges the exercises to show that criterion first.

To quickly access exercises that were recently added by you, by another user of your installation or by Physiotools, select Interest and New exercises from the categories on the left.

To quickly find your frequently used exercises, select Interest and Exercises frequently used by me.

This option only becomes visible if there are exercises that can be displayed in it.

Click on Reset search to clear your search. You can remove any of your selected green search words individually by clicking the cross on the right. green tags

Selecting exercises

Select exercises by either clicking on them (the frame will turn green) or by dragging and dropping them to the bottom of the page. Use the scroll bar on the right or the scroll function of your mouse to scroll through your search results. As soon as exercises are selected (see image below) they are displayed at the bottom of the page. You can also deselect individual exercises by clicking X on a picture or clear the whole selection by using the Clear selected exercises button.Clear all exercises

Selecting Images

You can change the order of the exercises by clicking and dragging the images to the desired position.


Edit page

Once you have selected your exercises, go to the Edit page by clicking on the edit button Edit Button at the bottom of the Exercises page.

Click on each exercise to edit the text and specify repetitions/weights. Image editing options are shown at the bottom left:

Video On Edit PageExercise includes a video. When sending the exercise program by email or to the Physiotools Trainer client app, your client can watch the video.

Line Drawing And Photo ButtonChoose to display as a line drawing or photograph. A right mouse click allows you to change the picture version for all exercises in the current exercise program.

Mirror image button Mirror picture – flip the picture to show either right or left side.

Rotate Button Rotate picture – rotate by 90 degrees.

Edit Image Button Add shapes – for example arrows, circles and squares.

Rich text editing – highlight the text and then select B (bold), I (italic), U (underline) X will remove all formatting.

Training diary button Include a training diary – numbers entered in the instructional text are automatically included in the diary.

Enter additional values, such as repetitions, weight or sets.

Changing instructional text and saving user text

Default text is the text created by the author of the exercise. You can edit it for your current exercise program, however the next time you select the exercise, the original text will show. If you would like to save your own version of the instructional text for later use, go to the Add user text tab and enter your text. Click Save user text. Click Remove user text to return to the default text.

Click the Language button Language Buttonif you want to see available translations for the chosen exercises.

Not all exercises are available in all languages

Add Note will add an empty text field at the bottom of the page (under Default text) where you can enter, for example, general instructions or warnings.

Moving, deleting and duplicating exercises

You can change the order of exercises (and notes) by clicking on a picture and then dragging it onto the picture whose space it should occupy. To delete exercises, click  Clear all exercises    at the top right of the picture. Right click on the picture to duplicate.

You can go back to the Exercises page by clicking either the Exercises tab or Go to exercise page button. This also applies when you are in the Preview page.

Edit page

If you simply want to change the number of repetitions or make minor textural changes, this can be done on the Preview page so the Edit page can be omitted.

Preview page

On the Edit page, click on the Preview button Preview Page Button  

You can change the Text size and select from a variety of Layouts by clicking the desired option on the left side of the page. You can also decide to add a Diary and / or Summary at this stage.

Click on an exercise to activate the quick edit functions to make final changes or remove an exercise from the exercise program.

(see image below).


Type a Title of exercise set and set a Training period and start date  if you intend to send the exercise program to the Physiotools Trainer client app. The values ​​that the app sends back to Physiotools are partly based on the training period you specify here.

Sending / printing and saving an exercise program

To print your completed exercise set, click on the Print button Print buttonon the right.

To email your exercise set and/or send it to the Physiotools Trainer client app, click on the Send exercises button

Once you have printed or sent your exercise set, you will be asked How do you want to document? (see image below).

Click Save and sign or Continue without saving.  If you choose Save and sign, you will be redirected to the Clients page. Either select an existing client or create a new one.

A saved exercise set will have the status signed (A signed exercise set cannot be deleted or altered).

Finding saved client exercise sets

To find an exercise set that you have saved, search for the client, highlight your desired exercise set and choose one of the following buttons at the bottom right of the Client page: Print, Edit or Exercises. By choosing Edit or Exercises you can create a copy of the exercise set which you can edit.

Templates are a very effective tool for quickly accessing common exercise sets within your organisation. If you want to learn how to create, save and use templates that you can reuse for different clients, go to the corresponding section in the Guide for Therapists on the home page of PhysioTools – Support Centre. Templates

Logging out

When you have finished your Physiotools session, it is important that you log out of Physiotools correctly by clicking on the LOGOUT button on the top menu bar. 

If you only shut down your browser window by clicking on the cross on the window itself, your session will not be terminated immediately and the license will still be in use. The system will automatically release the licence after you have been idle in the system for more than 30 minutes.

Additional help

When you have time, we recommend that you look at the Therapists Guide in the Physiotools – Support Centre.

Also remember that you have free support so you can always contact us directly with any questions via helpdesk@physiotools.com 

Was this article helpful?
Dislike 0
Views: 3656
Scroll to Top
Have questions? Search our knowledgebase.